Assessments & report cards

Academics 7 min read Last updated Oct 2026

This tutorial covers the full assessment cycle in Mwalimu Ease: defining your term's assessments, capturing marks (by hand or bulk upload), tracking who still owes marks, and generating CBC-aligned report cards parents can verify.

1. Set up the term's assessments

Before marks can go in, an admin defines the assessments for the term. Open Academics → Assessment Setup (or Assessment Setup in the menu). Create one assessment per milestone — for example Opener Exam, Mid-Term and End-Term — each tied to an academic term with a marks-entry deadline.

Assessment setup page listing the term's assessments — Assessments are created per term with a marks-entry deadline.

Deadlines drive reminders When a deadline is 3 days away and a teacher still has missing marks, the system notifies them automatically. You can adjust a deadline at any time from this page.

2. Enter marks

Teachers open Marks → Marks Entry, pick the grade, stream, assessment and subject, and get a grid of learners with score fields — one column per paper if the subject is split into papers (e.g. Maths Paper 1 / Paper 2). Scores save in one action, and CBC performance levels are computed automatically.

Marks entry — choose grade, stream, assessment and subject — Marks entry: pick the class and subject, fill the grid, save.

Teachers only see the classes and subjects they're assigned to — admins see everything.
Editing a saved score is fine up to the deadline; report cards always use the latest values.

Bulk upload (with AI)

For a whole class at once, use Bulk Upload Marks: download the Excel template, fill in scores and upload — or photograph a handwritten mark sheet and let the AI read it into the grid for review before saving.

3. Track completion

Under Marks → Completion Status admins see, per class and subject, how many learners have scores for each assessment — the quickest way to spot the two teachers who haven't submitted before report-card day.

Marks completion status per class and subject — Completion status shows which classes still owe marks.

4. Generate CBC report cards

Open Assessment Reports (Reports home), choose the term and class, then Generate. Mwalimu Ease compiles each learner's scores across subjects into a branded, CBC-aligned report card — performance levels, class position, attendance summary and teacher comments where configured.

The reports home with report card generation — Reports home — generate cards per student or a whole class.

Preview before printing — open one card to check branding and grading before running the whole class.
Downloads — PDF for printing/sharing, Excel for analysis.
Branding — the card picks up your school logo, colours and motto from Reports → Branding.

Parent access Once cards are generated, parents view them from the parent portal — no printing required unless you want to.

5. Class analysis

Alongside the cards, Rankings and the Broadsheet give you the class-level view: per-subject means, top performers, and learners who need support — useful for staff meetings and parent days.

What's next?

Reports: broadsheets, rankings, progress reports, transcripts and newsletters.
Assessment Portal: compose question papers, run timed online exams and auto-mark objective items.
Finance: bill fees per term and track collections against the ledger.

Stuck? Visit Support — we answer within one school day.